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Run a group class or workshop

One link per class: spots, card or pay-at-venue payments, a waitlist and check-in, all handled for you.

  1. Step 1: Create a class

    Go to Groups and fill in New class: Title, Minutes, Capacity and Start. Under Repeat, pick One-off or Weekly and the number of Sessions, then set the price, How clients pay (Card, Pay at venue or Both) and Where we meet. Click Create class.

    New class form with a weekly class, 8 spots, a price and How clients pay set to Both

    Tip: The address or online link is only sent to people who booked, in their confirmation, reminder and spot page.

  2. Step 2: Share the class link

    Each class has its own Public link under Share the class. Send it on WhatsApp, or tick clients under Send the link to and click Email selected.

    Share the class card with the public link highlighted

  3. Step 3: Clients book their spot

    The link shows the time with its GMT offset, the price and how many spots are left. Clients type Who's attending? and their email, choose Pay now by card or Pay at venue, and click Book my spot.

    Public class page with a child's name, a parent's email and Pay at venue selected

    Tip: Booking for two children? A parent books each child separately with the same email, so every child gets their own named spot.

  4. Step 4: The roster and waitlist

    The class page lists everyone under Roster with their status and payment. When the class is full, the link turns into Join waitlist. If a spot opens, the next person is offered it automatically: card payers get 12 hours to pay, and pay-at-venue spots are booked straight away.

    Roster with one person offered a spot and one person on the waitlist highlighted

  5. Step 5: Clients check in with I'm here

    Every booked client gets their own spot page. From 30 minutes before the start until 30 minutes after, it shows an I'm here button they can tap when they arrive.

    Client spot page showing You're in, pay at the venue, and the I'm here button

  6. Step 6: Mark attendance or add a client

    On the roster, a check-in shows as Checked in via I'm here. Click Present or Absent for anyone else. To add someone yourself, use Add client, choose their seat and click Add to class.

    Roster with Present, Absent and Not marked buttons and a check-in, above the Add client form

    Tip: Adding a child? Pick the parent under Client, then type the child's name under Who's attending.

  7. Step 7: Edit or cancel

    Open Edit class to change the time, capacity, price options or place, then click Save changes. Use Remove… on a roster row to cancel one spot, or Cancel class… to cancel this class, this and all following, or the whole series.

    Cancel class window showing who is booked and the card refunds that will go out

    Tip: Card payments are refunded automatically and everyone booked gets an email. Raising the capacity offers the new spots to the waitlist.

  8. Step 8: Pay at venue

    Pay-at-venue spots show At the venue on the roster. When someone pays you, click Paid offline on their row, pick the Method and amount, then click Record offline payment.

    Paid offline form open on a roster row with Cash and the amount filled in

    Tip: Your payment instructions (for example cash or Venmo) are shown on the client's spot page.

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