Online booking system for tutors

An online booking system for tutors is a booking page clients and parents open from one link to see your subjects, session lengths and prices, pick an open time, and pay or confirm, without messaging you first. The best ones handle one-to-one and small-group sessions, take payment at booking or bill monthly, send invoices to whoever pays, and don't make anyone create an account.

Most tutoring admin is the same loop: a parent asks when you're free, you send times, they pick one, you remind them, then you chase payment at the end of the month. A booking system turns that loop into a page so your time goes into teaching.

What tutors need from a booking system

Tutoring has a few needs that generic scheduling tools miss:

• Several session types on one page. A 30-minute check-in, a 60-minute subject session, exam prep and a small-group class should all sit behind one link, each with its own length and price.
• Billing that matches how families pay. Some pay per session by card. Regulars often prefer one invoice at the end of the month.
• Invoices that reach the person paying. When the client is a child or teen, the invoice should go to a parent or guardian, not to an inbox nobody checks.
• Recurring weekly slots without the back-and-forth. Regular clients should be able to keep their usual time, and you should be able to add a booking for them yourself.
• A clear cancellation policy. Families should see how much notice you need before they book, so a last-minute cancel isn't a debate.
• No app or login. A busy parent booking a first trial session won't download anything to do it.
• Control over who books. For a first consultation or a full term, you may want to approve requests before they're confirmed.

How to set up online booking as a tutor

1. Claim your booking link. Choose a short address families can remember, such as your name or your tutoring brand. This is the link you'll send instead of a list of times.
2. Add your sessions. Create each service with a clear name, length and price, for example "60-minute maths session" or "Exam prep, small group". Start with what you're asked for most.
3. Set your teaching hours. Enter the days and hours you tutor, such as after school and weekends, and limit start times so sessions line up back to back without awkward gaps.
4. Choose how families pay. Connect card payments so new clients pay when they book. For regulars, turn on pay later or one monthly invoice.
5. Send invoices to the right person. For younger clients, add a parent or guardian email to the client's profile so invoices go to the person paying.
6. Set your cancellation rules. Decide how much notice you need to cancel or reschedule, and whether new bookings need your approval.
7. Test it, then share it. Book a session on your phone as a parent would, check the confirmation, then put the link in your bio, WhatsApp, email signature and Google Business Profile.

Tips to get families booking on their own

• Name sessions by subject and level. "GCSE chemistry, 60 minutes" or "Grade 5 reading support" tells a parent instantly whether it fits.
• Show prices on the page. It answers the first question every parent asks.
• Reply to "do you have space?" with the link. Within a few weeks, regular families go straight to it.
• Keep one link for everything. When term times or prices change, you update one page instead of several messages.
• Make rescheduling easy within your policy. A family that can move a session is less likely to skip it.

How Appty works for tutors

Appty gives you your own booking address, getappty.com/yourname, that handles booking, payment and invoicing for one-to-one sessions and group classes.

• Sessions and classes on one link. Add one-to-one services and group classes, each with its own length and price, and choose which start times each service allows.
• Your hours only. Set your availability and clients only see times you offer. You can also add a booking yourself and send it to the client.
• Get paid your way. Connect Stripe so clients pay by card when they book, or offer pay later, pay at venue, e-transfer or monthly invoices.
• Invoices to parents. Add a parent or guardian email to a client's profile and tick the option to send invoices there.
• Rules that match how you teach. Set a cancellation cutoff, and turn on Require my approval for any service you want to review first.
• No login for families. Clients book without an account and get a confirmation email with a calendar file and a link to manage their booking.
• Session packs on paid plans. On Basic and up, sell packages of sessions, and each booking draws one down.

Ready to stop scheduling tutoring by text? Start free and claim your link today.

Frequently asked questions

What is the best online booking system for tutors?

Look for one link that holds your sessions and small-group classes, takes payment at booking or bills monthly, sends invoices to a parent or guardian, applies your cancellation policy, and needs no client login. Appty does all of these, and you can start free.

Can parents pay for tutoring sessions online?

Yes. On Appty, connect Stripe and clients pay by card when they book. You can also offer pay later, e-transfer or a monthly invoice instead.

Can invoices go to a parent instead of the client?

Yes. In Appty, add a parent or guardian email to the client's profile and turn on sending invoices to them.

Do families need an app or account to book?

No. They open your link in any browser, pick a session and time, and confirm. No app and no login.

Can I offer one-to-one and group tutoring on the same page?

Yes. On Appty, one-to-one services and group classes sit on the same getappty.com/yourname link, each with its own length and price.

Read next

• How to create a booking link for my businessHow to create a booking link for your business: claim a short URL, add services with prices, set your hours, choose how clients pay, then share it everywhere.
• How to reduce no-show appointmentsHow to reduce no-show appointments: take payment when clients book, set a clear cancellation policy, confirm every booking and make rescheduling easy. Steps inside.
• Online booking system for personal trainersWhat an online booking system for personal trainers should do: one link for sessions and classes, payment at booking, a cancellation policy, and no client logins.